Grants & Contracts Financial Administrator

ACESDV is hiring for a Grants & Contract Financial Administrator

JOB SUMMARY:

The Arizona Coalition to End Sexual and Domestic Violence (ACESDV) Grants & Contracts Financial Administrator serves as liaison between ACESDV and funded programs, to ensure proper administration and compliance with terms and conditions of awards. Performs, oversees general ledger reconciliations; prepares financial statements and billings, provides guidance to grant recipients on grant accounting and operations and reviews program activity for compliance with policies and procedures. 

The Grants & Contracts Financial Administrator must uphold the mission, vision, values, and guiding principles of ACESDV.

CORE ACCOUNTABILITIES/RESPONSIBILITIES:

• Reviews financial reports for completeness and establishes appropriate payments based on expected deliverables, and ensures that payments are in-line with contract requirements; 
• Reviews incoming invoices related to project activities, ensures satisfactory delivery of goods or services and obtains proper approvals of payments; 
• Performs financial audits to ensure grant recipient compliance; 
• Coordinate fiscal monitoring required by funders; 
• Manages and monitors purchase orders and deliverables including follow-up with program staff to review outstanding deliverables, follow-up with recipients or contractors to receive financial and/or technical reports; 
• Processes payment requests in a timely manner: 
• Maintains accurate payment milestones information in ACESDV’s project management system to allow for adequate financial forecasting of expenditures; 
• Creates new suppliers, verifies and enters the banking information to ensure payments are processed adequately and in a timely manner; 
• Collaborates with the CFO on project closures and reviews completed activities to confirm that all deliverables have been received and all transactions have been recorded; 
• Coordinates the procurement process for all project-related purchasing activities; 
• Attend and participate in staff and department meetings; 
• Support and participate in ACESDV’s events; 
• Responsible for maintaining confidentiality; 
• Other duties as assigned. 

QUALIFICATIONS:

Required for all candidates:

• A commitment to the mission, vision and values of ACESDV;
• Support for the Guiding Principles of ACESDV: acesdv.org/guiding-principles;
• A commitment to ending gendered violence and oppression;
• Demonstrated knowledge of grant and contract administration and related federal policies, procedures and regulations. 
• Ability to work collaboratively as well as independently, 
• Ability to independently handle varied work assignments and prioritize tasks, 
• Demonstrate strong written and verbal communication skills and customer service orientation. 
• Knowledge of QuickBooks preferred. 
• Proficiency with Microsoft Office programs; 
• Ability to maintain confidentiality; 
• Demonstrated ability to manage time, evaluate progress, and adjust activities to complete assignments within established time frames; 
• Demonstrated team building, problem solving, creative/analytic thinking skills, and organization skills. 

Ideal candidate will have:  

• A Bachelor’s Degree in a related field and 3 years to 5 years of experience or equivalent combination of education and experience is required. 
• Experience in non-profit administration. 

To apply: please send cover letter and resume to Juana Galeno, Director of Finance, juana@acesdv.org by 5:00pm on June 20th.